Job Responsibilities:
- Maintains and respects confidentiality of students and school personnel information.
- Understands, accepts, and abides by the School’s philosophy and mission statement
- Answers phone calls in a pleasant, informed manner for the purpose of providing information and creating a good image of the school
- Greets all incoming students, families and guests respectfully and professionally
- Assists in all aspects of maintaining a professional front office, including but not limited to, fielding and directing incoming phone calls to the appropriate staff member in a timely, professional manner, filing, copying, and faxing of sensitive information.
- Develops a positive, welcoming and caring climate in the Front Office.
- Consistently exhibits high standards of professional conduct.
- Arrives punctually, be prepared for each school day, and maintains regular attendance.
- Provides for children’s personal needs such as attending to those who are sick or hurt; administering medications as prescribed by a physician in accordance with training and authorization
- Requires clerical skills and knowledge of office practices and procedures that involve the operation of standard office equipment such as personal computer, copier, fax, and associated equipment that can be learned on the job within several months.
- Assists students and others with routine problems and will refer non-routine items to the Site Director.
- Works with courtesy, tact, and diplomacy in dealing with others, and the ability to work cooperatively as part of a team.
- Coordinates pickup, delivery and distribution of mail and packages.
- Receives, counts, opens, unpacks, dates, stamps, records, sorts and distributes incoming mail, documents, books, materials and supplies following established procedures.
- Sorts and stamps out-going correspondence, addresses envelopes and packages, and prepares printed matter and other material for mailing.
- Distributes any student/staff items left at the front desk.
- Receives and refers visitors, takes telephone calls and messages, and provides routine information upon request. (Per State Law- we are not allowed to take messages for teachers or students. Parent must email the teacher).
- Maintains regular attendance of Students. Make sure teachers are taking attendance 2 times a day. Make any attendance adjustments (for example: excused absents/tardiness, ect.)
- Contact parents/guardians of any students that is absent without a note/email. (daily)
- Inform registrar and Site Director/Dean of Students if they are any irregularities in students attendance
- Informs Registrar and Site Director/Dean of Students when student have excessive absences.
- Provide Weekly attendance reports to teachers. Monitor that reports are signed and returned to you at the end of the year.
- Assists the Registrar with enrollment and withdrawal of students, distribution report cards, ect.
- Receive and Receipt incoming payments (Kindergarten monthly fees, Semester fees, Clubs, ect.)
- Set up Teachers Afterschool Clubs (biannually- Fall/Spring). Provided teachers with sheet to fill out regarding what club they would like to do. Retype and make a packet of all clubs to be sent out to all student. Update the website and make active at the given time. Collect payments for clubs and provided teachers/office staff with the list of students in each club. If applicable to campus.
- Create a monthly Newsletter due by the first week of the month. Turn into Site Director for approval. Once approved send as PDF to Registrar to be e-blasted out. Quarterly newsletter to be submitted for three-campus newsletters.
- Receive, Maintain, and sort all incoming paperwork. (Intent to return forms, uniform forms, ect.)
- Assist in the distribution of all progress reports, report cards, testing results, etc.
- Schedule meetings, appointment and/or conferences for Site Director and/or Administrative staff.
- Plan and set up rooms for various meetings, trainings, board meetings, and/or Professional Development Days
- Assist in planning/scheduling/ preparing for special visitors to the campus
- Assist in recording and transcribing meeting notes for the campus faculty meetings.
- Attend all meetings, Professional Development Days, Training, and/or Special Events as assigned.
- Effectively perform all other duties as assigned/asked by Administration, Site Director, Head Registrar or Registrar.
- All other duties as assigned by the Site Director, Head Registrar or Administrative Staff.
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